Administrative Assistant

Ogilvy seeks to recruit an Administrative Assistant to support our team. This role involves providing administrative assistance to the legal department in all areas of its responsibilities and ensuring corporate compliance. The ideal candidate will be organized and proactive in managing various tasks.

Responsibilities:

• Bachelor’s degree.
• 10 years of relevant experience as an Administrative Assistant, ideally in a legal department, procurement department, or a similar relevant area.
• Discretion and confidentiality in handling sensitive information.
• Strong communication and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office, with the capability to learn new software and systems.
• Excellent knowledge of Greek and English and fluency in written and oral communication.

Requirements:

• Compliance with corporate laws and regulations (organization, processing, filing, publication of the minutes, share titles, books, etc.).
• Processing and filing of corporate legal and other documents.
• Any responsibility and duty that falls within the role of Company Secretary.
• Provide full administrative and secretarial support to the legal department.
• Cooperation with other departments of the company and other companies of the group in areas of competence of the department.
• Assists to process all documents regarding GDPR and maintain the respective file.
• Ensure corporate compliance with authorities.
• Organize and monitor regulatory documents within the group of companies (e.g. policies, procedures, GDPR records) both in Greek and English.
• Prepare and process documents for tenders, pitches, etc..
• Process contracts and other legal documents (e.g., reviewing, coordinating and managing electronic or physical signatures, monitoring completion, etc.).
• Maintain a repository of legal/contract document templates, monitoring updates, and ensuring their completion.

Benefits:

• A competitive package matching the candidate’s skills and experience.
• Private medical health insurance program.
• Gain access to the best local and global knowledge resources & training.
• Privileged access to state-of-the-art AI tools (WPP Open).
• Great work environment.
• Gym/workout membership.

Ogilvy Greece is committed to Equal Employment Opportunity without regard for race, color, national origin, ethnicity, gender, disability, sexual orientation, gender identity, or religion.